For any idea to move forward in a business or legal environment, group conferences are essential. Before videoconferencing, these meetings took place either face-to-face or through telecommunications. Conference rooms, stiff suits, and uncomfortable chairs were pretty much standard. Telecommunications also had the expense of hosting multiple line calls.
Neither of these solutions was ideal.
With today’s videoconferencing technology, the board room is no longer necessary. Global connection and technological advancements have created solutions to the problem of face-to-face meetings and expensive telecommunications. Now, videoconference services make it possible for legal and business meetings to take place anytime, anywhere, regardless of the location of the members.
Videoconferencing is a form of communication that connects users using both video and audio technology and equipment. These systems:
- Connect users from all over the world in the same meeting
- Eliminates the need for face-to-face contact
- Eliminates the issue of phone calls dropping or a glitch in telecommunications.
- Makes it possible for global corporations or legal groups to stay connected anywhere.
How it Works
Before you can set up any form of videoconference, you need to have the right equipment. You will need:
- Video camera
- Sound system.
To ensure quality broadcast and a good experience, professional videoconferencing services may use additional, higher technology equipment as well. All users are required to have access to some or all of this equipment before the conference can take place. When the conference begins, each user will be able to communicate and see every other person involved in the conference. The meeting then operates very similar to a meeting that is taking place in a conference room.
I’ll Just Skype
You may argue that you can just have a video conference through a free service such as Skype, so why would it be necessary to utilize a paid service? Actually, Skype and videoconferencing are not the same thing. Skype uses more of a phone type service. Videoconferences use many forms of communication technology; whatever is necessary to ensure a quality broadcast. Skype is also limited to two users. There is the ability for five users, but you’ll be using a lot of bandwidth, much more than is necessary. Skype is not a high quality service. Videoconferences are used by professionals to maintain a professional environment while keeping high credibility and integrity of the company they are operating with.
Videoconferences can be used by any corporation or business. The services are also used by the media, education, government, law, and medicine. The technology can:
- Reduce the cost of overhead
- Opening up new ways for business meetings to take place
- Make legal depositions easier.
- Reduce business expenses by reducing the cost of travel, planning, or time wasted to and from the office.
- Profitability can increase because of the global connection.
- Clientele is not limited to a specific, single area.
- Field of marketability increases.
As the industry continues to grow, systems and structures will become more affordable; putting them into an existing business will become easier. However, hiring professionals to navigate the infrastructure and help coordinate between business entities is recommended due to the technical understanding and the work required.